Program Manager (BCBA/BCaBA)
Job title: Program Manager (BCBA/BCaBA)
FLSA Classification: Non-exempt
Pay Class: Hourly
Reports to: Chief Clinical Officer
Date: Revised 12/2021
The Indiana Institute for Behavior Analysis (TIIBA) has proudly served residents of Indiana since 2011 as a faith-based, multidisciplinary pediatric therapy practice providing Applied Behavior Analysis (ABA), Speech, and
Occupational Therapy to children and adolescents diagnosed with Autism Spectrum Disorders. TIIBA embraces diversity, teamwork, and is passionate about delivering quality habilitative therapy. Our agency is devoted to
providing quality training to our RBTs and BTs by closing on the first Monday of every month to provide training, team building, and monthly performance feedback to our technicians. TIIBA is devoted to serving the community
through our outreach events and trainings. For more information about our organization, visit our website at www.tiiba.org.
Program Managers are supervised by and meet monthly with the Chief Clinical Officer (or designee) for program collaboration. They work alongside Speech and Occupational Therapists to provide a collaborative approach to
client treatment. Program Managers cultivate a work environment that is team oriented, encourages and rewards input from R/BTs, and are intentional about cultivating a culture of belonging. Program Managers carry small
caseloads that allow for weekly analysis of client progress, enjoy a balanced calendar schedule, and enjoy a work day that is conducive to a healthy work-life balance.
- Conducts assessments using the VB-MAPP, EFLS, AFLS, and other assessment tools and develops treatment goals based on assessment
- Completes authorization (and re-authorization) packets that reflect medical necessity and support treatment plan recommendations
- Conducts Functional Behavior Assessments (FBAs)
- Writes and updates Behavior Intervention Plans (BIPs)
- Analyzes client skill acquisition and behavior data weekly to update programs and provide intervention
- Observes client programs weekly
- Inputs targets and program instructions into electronic data collection system
- Implementing direct 1:1 therapy sessions as needed
- Communicates client needs to appropriate persons (programming, materials, reinforcers)
- Completes progress note documentation daily and provides program supervision per TIIBA guidelines
- Meets monthly with CCO to discuss clinical needs and concerns
- Attends weekly clinical meeting
- Provides parent training and gives feedback to parents
- Advocates for families and works collaboratively with school personnel in the IEP Process
- Collaborates with SLP & OT for treatment planning
- Collects monthly parent feedback surveys and addresses these concerns with familie
Technician Training & Support
- Communicate necessary information to technicians related to client programs and scheduling
- Communicates important information toompletes RBT Supervision in accordance to BACB guidelines
- Assists with completion of RBT Competency Assessments
- Observes therapy sessions and provides supervision to technicians in accordance to supervision guidelines
- Utilizes Behavior Skills Training to instruct and provide feedback to technicians
- Develops and delivers trainings at monthly professional development days
- Utilizes progressive performance management
- Provides weekly, monthly, and quarterly feedback to technicians on performance
- Leads morning meetings to comm techs via TEAMS, email, and use of client whiteboard
- Responds to technician concerns timely
Leadership & Professionalism
- Consistently displays ethical and professional behaviors aligned with TIIBA’s vision, mission, and values
- Explains, implements, and enforces clinical and administrative policies and procedures
- Implements Professional Crisis Management procedures
- Maintains confidentiality and follows the BACB Ethics Code
- Models professional leadership behaviors within various treatment settings
- Must be able to receive detailed information through oral communication.
- Ability to use word processing program, emails, and other applications
- Collaborates with Site Manager for pod scheduling needs
- Attends and participates in weekly leadership meeting
- Completes CEUs as required by BACB for learning, ethics, and supervision
Competencies: Qualified individuals must be certified as a Board-Certified Behavior Analyst (BCBA) or Board- Certified Assistant Behavior Analyst (BCaBA). Certification must be in good standing with the Behavior Analyst
Certification Board and have experience supervising ABA Programs.
Supervisory responsibilities: Leads team of 6-8 technicians.
Work environment: Works in the clinical (office) setting, in schools, the community and in client homes.
- Must be able to lift up to 50 pounds
- Must be able to lift and carry clients with adaptive equipment.
- Must be able to assume and maintain a variety of postures (kneeling, squatting, crawling, sitting, standing) for extended periods of time.
- Must be able to sit on the floor or stand for extended periods of time.
- Must be willing and able to restrain/hold/transport and utilize quick body movements as indicated in the Behavior Intervention Plan in the course of working with children with challenging behavior.
- Must have manual dexterity to perform specific computer and electronic device functions for data collection.
- Must be physically present at the assigned job location, which may include home, school, and community placements.
- Must have visual acuity to read and comprehend written communication through computer, electronic devices, and paper means.
- Must have fine motor skills to operate electronic devices.
- Must have reliable transportation and be willing and able to travel between different job sites.
- Must have a valid Indiana Driver’s License & insurance in good standing.
Travel required: Possible travel of 10% or less
Required education and experience:
- Master’s degree
- Credentialed by the Behavior Analyst Certification Board as a BCBA or BCaBA
- Completion of 8-hour Supervision CEUs
- At least (1) one-year experience
- Experience supervising BTs/RBTs
Preferred education and experience:
- Master’s Degree
- (3) Three or more years’ experience
Affirmative Action/EEO statement:
It is the policy of TIIBA to provide equal employment opportunities without regard to race, color, religion, sex,
national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other
protected characteristic under applicable law.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at
any time with or without notice.
1. Competitive Salary
2. Medical, Dental, and Vision Insurance
3. Short- and Long-Term Disability
4. Life Insurance
5. 401(k) with match
6. 27 Paid Days off Per Year
7. Balanced Calendar
8. Mileage reimbursement
10. Financial Wellness Program
11. Continuing Education fees paid (professional memberships, conference fees, credentialing costs, and
lodging, food and transportation when traveling)